Health & Safety

3 Steps to Planning and Running Events Safely

With the 5th November just around the corner, most of us begin to think about blazing bonfires and breathtaking fireworks displays. Anyone in a health & safety role knows to focus on health & safety, especially after recent reminders of the 4 November 2015 incident. Recently a charity has been fined for when a member of the public was struck by a lorry during the setup for the Bonfire Night 2015 Event on Midsummer Common.

If events feature in your marketing plan – any event – not just Bonfire Night, make sure you comply with the law and manage your events safety. It’s important to know your duties as an events organizer.

As you update your events schedule, remember to include a plan for managing health and safety risks. The HSE reminds us that an event organiser has a duty to plan, manage and monitor their events to make sure that workers and the visiting public are not exposed to health and safety risks.

For many events, all that’s required is a basic series of tasks. The HSE web pages will take you through the steps.

Step 1:   Getting started with Planning

The first step stressed by the HSE, is all about planning and paperwork – and appointing someone competent to ensure you meet your health and safety duties. Competence requires skills, knowledge, and experience to manage health and safety. Depending on the complexity of your events, you may manage this in-house. If you are not confident of your ability to manage all health and safety in-house, or if you are a higher-risk business, talk to us. We can help carry out a risk assessment and devise a safety plan.

Step 2:  Managing your event

Next, HSE stresses the importance of effective management and monitoring of site operations. You must know your duties as the event organiser, from event set up to event takedown.  Monitoring events throughout is a key aspect. Your risk assessment needs to specify the frequency of checks, who is responsible for them, and the methods they use.

Step 3:  Planning for incidents & emergencies

The HSE reinforces the need to have plans in place to respond effectively to health and safety incidents and other emergencies that might occur at an event. Know the key risks, develop a plan and ensure you communicate the plan. Have clear roles & responsibilities, evacuation routes, signage, first aid and support for vulnerable people.  Don’t forget to consider when you need to stop the event, and how you will communicate during an incident or emergency. Make sure to test both your plans and your communications technology.

As an event organiser, you have a duty of care – to both your attendees and your staff. The larger your event, the more critical health and safety becomes, but even for small events it should still be a consideration. Always have a checklist!

Whether you’re starting planning for your events, or already know you need a risk assessment we can guide you through it all.  Let Park City support you, giving you peace of mind and ensuring compliance.

Get in Touch


Schedule A Call

Simply click below to schedule a call with a specialist to discuss your business requirements.

Saul HunnaballSaul Hunnaball
15:44 12 Aug 22
We have worked with Park City for our HR and Health and Safety support for many years now and have always received an excellent service.Carley is our Consultant and she is always so helpful, as are... her colleagues when she is unavailable.I would highly recommend Park more
Lea CuttingLea Cutting
08:31 27 Jul 22
Park City have worked with us for many years, advising and guiding us regarding HR and Health & Safety, along with supplying valuable training.We work with many people in several areas of expertise,... Sara Godfrey, Jennie Galione, Ashley Williams, Sam Parcell, Stephanie Devans, Poppy Hayhoe.They build confidence within our company and are always available with support and advice.They provide a consistent, professional, hands-on service, second to none!Thank you from DH Industries more
Vikki PringleVikki Pringle
11:12 20 Jul 22
The team at Park City offer us the right level of service needed to confidently run a small business. They keep us up to date with UK policy HR requirements, help us manage any staff changes or... issues and policy documents. The team are informed, friendly and remain professional in my more
Tracy MeadTracy Mead
07:12 20 Jul 22
The DS Group have been working with Park City now for a number of years and we have found their HR services to be invaluable. The service received is always to the highest professional standards and... they have assisted our business in becoming more efficient and effective in all HR matters.My consultant Sam Parcell is always on hand to help answering any questions quickly and professionally and she offers vital guidance, advice and support to us.We as a company will continue to use Park City’s services for many years to come and we cannot recommend them enough!Tracy Norton-Mead, Operations Director at the DS more
Katie HerbertKatie Herbert
13:35 07 Jul 22
We have worked with Park City for almost 10 years and have built up a great professional relationship over the years. The team are so friendly and helpful, and nothing is ever too much of an ask for... any of them. Our main HR contact is Carley, who is lovely, and she is very prompt in dealing with any queries we have regarding our 100+ staff. We would highly recommend their services for any local more

Suggested For You…

Google Rating
Based on 37 reviews